Creation of time sheets with TimeGold is a quick and simple
operation. From your time sheet entry form you'll have access to
the list of files, list of job stages and to an integrated
calendar, all for your convenience and fast entries.
Further, TimeGold network version allows employees to enter
time sheet data at any time from their workstations. Access to
sensitive data is safeguarded by individual security codes.
Time sheet mode is integrated with invoicing and
reporting modes to enable automatic hourly rate invoicing and
project cost reporting.
When a contract stipulates that certain expenses will be
billed to the client, they can be entered into TimeGold's
Expenses Module, which is connected to the invoicing Module.
Thus clients can be automatically invoiced for expenses such as
automobile travel, long distance calls, photocopies etc...
User can add many expenses types as necessary. When
entering expenses, you have the option of including or omitting
applicable taxes.
TimeGold is designed to grow at the same pace as your firm
and adapt to your growing needs.
- There is no limit to the number of employees you can
enter in the employees register.
- There is no limit to the number of client files.
- There is no limit to the number of expense and job stages
you wish to have
- Databases expand with time and business growth.
TimeGold's search utilities help you track invoices, files
and employee records to minimize losses due to overlooked
items.
TimeGold is fully bilingual (english and french) software.
This feature has several advantages.
- Invoicing in the client's language if desired.
- TimeGold's working language can be changed each time you
log on.
- In a network environment, some workstations can be set up
in english and others in french.
TimeGold features three
(3) invoicing modes :
- Hourly rate invoicing.
TimeGold's seamless integration between invoicing and time
sheet reporting makes hourly based invoicing surprisingly
easy.
- Fixed fee invoicing. Use the
fixed fee mode where the contract calls for a fixed fee.
- Products and services invoicing.
Use this mode to invoice for products and services supplied
over and above project fees.
These three invoicing modes draw on the Register database.
They track each file to include all related data and calculate
billing automatically to simplify the task and avoid costly
omissions.
TimeGold also features :
- Automatic tax accounting with
optional tax billing as needed.
- An option to define as many as four
(4) hourly billing rates, depending on client
specifications.
- An option to integrate your corporate
logo into your invoices.
TimeGold permits exhaustive management of accounts
receivable. Once payments received are entered, it is possible
to generate reports on payments received for a given period,
sorted by file number or invoice number.
Paid
invoices are grouped and readily accessible so they can be
quickly checked and corrected if necessary.
To remind
delinquent clients, another TimeGold feature is the printing of
account statements. User can generate a report on statements
submitted for follow-up.
TimeGold's reports are arranged in sets based
on functionality to allow an overview of your firm's projects.
Whether you seek information on hours worked,
expenses incurred or to monitor invoicing, you will find these
reports effective management tools.
To see examples of reports or Invoicing go to
the Reports and Invoicing examples page.
Here is the list of reports that you can select
from :
Time sheet reports
- Sorted by time sheet number
- Sorted by employee number
- In chronological order
Invoicing Reports
- Submitted invoices (per manager)
- Cancelled invoices (per manager)
- Time to charge
Receivables reports
- Payments received (per manager)
- Account statement
Work in Progress
- Complete (per manager)
- Billable hours
- Non-billable hours
- Billable and Non-billable hours
- Billed hours
Cost of file reports
- Time: per file, per employee
- Time: per file, per job stage
Expense Reports
- Billable expenses
- Non-billable expenses
- Summary per file, per type of expense
- Detailed per file, per type of expense
- Summary per employee, per type of expense
- Detailed per employee, per type of expense
Copies of the File's Register and the employee's Register
are also available.
One of the main aims of TimeGold's designers
was to offer an easy to use and easy to learn interface to
compress the learning curve and put TimeGold to work for you
as quickly as possible.
Calendar
pop-up
TimeGold features an integrated
calendar. When a date is required, you can access the calendar
to select a date, which is then entered automatically.
An integrated Help mode is constantly
available. It describes the process step by step. Each entry
screen in TimeGold has a "Help" mouse button for
instant access to that screen's Help data. You can thus avoid
having to scroll through all the Help files.
(See the Help On-line
web pages)
An on-screen previewing feature allows you to
preview reports and invoices (allowing corrections or
modifications) before permanent storage and/or printing.
When your company begins to grow, TimeGold network version
will give you a hand. All employees will be able to enter their
time directly from their workstations, eliminating the need to
designate a specific person for that task and use this employee
in a more productive way.
With all worked hours
entered into TimeGold during the day by your employees, it is
now possible for you to obtain reports at any time of the day.
Search engines are integrated into TimeGold various
modules to let you perform fast research by using keywords to
get information regarding your files.
When entering a new employee, a security code is
attributed by the software administrator to this employee.
Depending of the security level given, you will restrict
access to confidential informations such as invoices, reports,
employee's files, etc...
With version 4.1 it is now child's play to make a backup
of all TimeGold data (on diskettes or on network hard disk).
Simply follow on screen instructions. Restoring the
data to TimeGold will also be simple by following on screen
instructions.
|
