Entry - Payment received

To enter payments, from the main menu, select Invoices menu, Receivables submenu and Enter new payments submenu. Enter new payments screen will appear :

 

Move the pointer on the differents fields and buttons of the following screen to obtain context sensitive help.

 

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When data entry is completed, click on « Ok » to access Unpaid invoices listing screen or on « Cancel » to abort.

 

Unpaid invoices listing appears as shown below. This list contains all invoices not paid in full.

 

Move the pointer on the differents fields and buttons of the following screen to obtain context sensitive help.

 

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Select a file number to enter a payment by placing pointer on line selected. Then click on « Modify » or on « Quit » to abort.

 

When you click on « Modify », Payments input screen appears as shown below.

 

Move the pointer on the differents fields and buttons of the following screen to obtain context sensitive help.

 

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This screen accepts payments received for invoice selected. It is possible to enter up to six (6) payments for each invoice submitted. File number is shown in the upper part of the screen along with date of submission. Amount of invoice as well as balance owing are shown in the lower part of the screen. Enter date and amount of first payment in position (1) and click on « Save » to validate entry or on « Cancel » to abort. If payments is not in full, unpaid balance will appear in the lower part of the screen. As payments are received for this invoice, enter dates and amounts in appropriate fields.

 

Note : as long as a balance is owed on an invoice, it remains in the Unpaid invoices list . As soon as an invoice is paid in full, it is automatically deleted from this list.

 

· Adjustment (discount) field serves to enter an adjustment amount to bring balance owing down to zero (0) and remove invoice from Unpaid invoices list and from Account statements list.

 

It is possible to modify amounts and dates entered in fields 1 to 6 if an error is discovered or a modification becomes necessary.